Supplier Portal

The need for quotes or more formal procurement is primarily based upon the amount of the purchase.

• Up to  $5,000. Departments are able to use the City Purchase Card for certain purchases when possible
• Between $5,001 to $20,000:  One quote should be obtained.
• Between $20,001 to $49,999 - Three (3) comparative quotes are obtained. 
• $50,000 and above.  A sealed solicitation is placed on the City website and publicly advertised allowing any supplier to respond.

Note:  Responding suppliers should be mindful that all documentation submitted may be subject to open records once an award is made.

• Bids are awarded on the basis of the lowest and best bid.

• Requests for Proposals or Qualifications to the highest score based on criteria prescribed in the request documents.

  See Terms & Conditions

• Award Protest Process
  
  It is the Supplier’s responsibility to check back on Solicitation Opportunities for any amendments prior to submission.
  
  Access detailed instructions on the Award Protest Process in the document provided below.
  Read Procurement Manual

• Insurance: Any supplier doing business on City property is required to have certain Certificates of Insurance on file. Types and amounts will be included in the solicitation request
• Contractor’s license: General contractors must be licensed in the State of TN to bid on construction projects. Make sure all subcontractors are similarly licensed
• Bonds: Contractors should have the ability to provide Bid, Performance, and Payment Bonds

• Pre-bid meetings: Attend pre-bid meetings and ask questions. Times are included in the bid documents.  Not all solicitations have a pre-bid meeting, and attendance is not mandatory unless specified
• Networking: Subcontractors should network and build relationships with general contractors
• Plans and Specifications:
  • Available upon request to bidinfo@chattanooga.gov
  • Review plans free of charge at American General Contractors Association (AGCA) or appointment with City Purchasing Division
  • A copy of plans requires a $35, $50 or $100 deposit. Payment instructions are located in the advertisement.

All new registrations must include:

• Completed ACH Form
• Completed W9

If you're already registered:

• Update your payment method from check to ACH
• Submit a profile change request in the portal
  • Watch Tutorial

ALL SUPPLIERS will be required to invoice in the Portal to ensure prompt payment.

If you have questions on how to do business with the City of Chattanooga or would like to set up a supplier meet and greet, request our assistance.

Request assistance

Many of our suppliers are new to the portal environment. To assist you, we have created Videos and Quickstart Guides to assist with many of the tasks.

Explore Portal Training

Supplier assistance is available Monday through Friday from 8:30 a.m. - 4:30 p.m., excluding Federal and State holidays.

Visit tsbdc.org/chattanooga  for:

• Business plan development
• Access to capital
• Strategic planning
• Government contracting assistance

All services provided at no cost!

• Services funded by the U.S. Department of Defense Office of Small Business Programs
• Assistance in succeeding in the public sector marketplace (Local, State, Federal)
• Contact:
  • Jutta Bangs, APEX Accelerator Counselor
  • Phone: (865) 483-0623
  • Email: Jutta.bangs@tennessee.edu