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Transitioning From Registered to Spend Authorized Supplier


Transitioning From a Registered Supplier to a Contract/Spend Authorized Supplier

Step 1: Download and Complete Information Forms

Suppliers who have participated in a solicitation and are selected to receive a purchase order will be promoted in the system to a Contract or Spend Authorized supplier. In order to complete the process, you will need to complete a W9, Supplier Information Form and ACH Direct Deposit form. Payment by ACH is preferred but optional.  Fillable PDF versions of the required forms are available under Quick Links on the right for download. Please make sure that all information is filled in and correct. 

Step 2: Submit Completed Information Forms to the City

The City of Chattanooga provides a secure link for submission of your W9, Supplier Information Form, and ACH Direct Deposit forms. Please click on Request Secure Link to download the instructions for this process. When your forms are received and processed, the purchase order will be finalized. 

Instructions to Request a Secure Link

If You Are Already A Registered Supplier: 

  • Please review your profile account updating all information including addresses for payment and purchase order.
  • Upon approval as a spend authorized supplier you will receive an automated notification email with instructions to submit the City of Chattanooga ACH Authorization Form (Insert link) which is required if a Supplier chooses payment by ACH

If You Are Not Already A Registered Supplier There are Two Options for Setup: 

Option 1:

  • If you are not already registered as a supplier when notified of a solicitation award, you may go ahead and register your business at this time. 
  • Upon completion of registration, you will receive two system generated emails 
    • 1. Requesting that you update your password and 
    • 2. Asking you to review your business’s profile. 
  • Please make sure to include an address for both purchase order and payment. 
  • Upon registration approval, you will be updated to a “spend authorized” supplier and will receive instructions on how to update your profile for ACH payment if wished. 
  • As a registered supplier, you will have access to track your Purchase Order documents, any active orders, and the ability to track/submit invoices

Option 2: Manual Setup Without Portal Registration

  • Download and Complete a W9, Supplier Information Form and ACH Direct Deposit form. Fillable PDF versions of the required forms are available under Quick Links on the right for download. Please make sure that all information is filled in and correct. 
  • Payment by ACH is preferred but optional.  
  • The City of Chattanooga provides a secure link for submission of your W9, Supplier Information Form, and ACH Direct Deposit forms. Please click on Request Secure Link to download the instructions for this process. When your forms are received and processed, the purchase order will be finalized. 
  • This option will not provide view access to your purchase order documents and access to invoice processing/tracking.
  • Please submit invoices to acctspayable@chattanooga.gov

Questions? Click here to request assistance.

 

Thank you for your interest in doing business with the City of Chattanooga!

CONTACT US

Purchasing
101 E. 11th Street
Chattanooga, TN 37402

Phone: (423) 643-7230
Fax: (423) 643-7244
purchasing@chattanooga.gov

Supplier Support
SupplierSupport@chattanooga.gov

Hours
(Except Holidays)
Monday through Friday
8 a.m. to 4:30 p.m.